• Office supplies are located in the GeoChem Admin Suite supply closet, and the Lincoln Field Admin Suite copy room.
• For any special supply needs, please contact Richard Waugh (for GeoChem) or Lauren Karnes (for Lincoln Field). 

• Mail is picked up and distributed weekly into mail boxes on Mondays.
• Outgoing mail should be placed in the designated mail slot in the main office. (Note: this will only go out weekly on Mondays. For quicker delivery, please visit Brown Mail Services.) 
• If you Receive a Package, you will be notified by the loading dock manager or the admin staff via email and it will be held in the main office for pick up. (Note: some shipments may have to be picked up at the Brown mailroom by the addressee.)
• If you have other questions or updates regarding your mail, contact the Front Office Support for your building: 
  • GeoChem Building – Richard Waugh
  • Lincoln Field Building – Lauren Karnes

• Purchasing Card (PCard): Pcard purchases require a receipt and justification, both of which should be submitted through the DEEPS PCard Google Form the time of purchase. Lauren Karnes can assist with any questions related to this process. The current Pcard purchase limit is $2999. Amounts above that will require a Purchase Order (see below). If you and your lab group plan on making a significant number of purchases, please see Lauren about obtaining a Pcard.
   
• Supplier Invoices: Any purchase not made on the P-card and less than $3,000 requires a supplier invoice. This can be emailed to Lauren Karnes for payment. If the supplier is not a vendor, Lauren can assist with getting the supplier set up as a Brown vendor.
   
• Purchase Orders are required for purchases over $3,000. Contact Grace Brion to set this up with the supplier. If the supplier is not a Brown vendor, Grace can assist with getting them set up.
   
• Internal Expenses: Purchases made through Brown (bookstore, catering, facilities) require a cost center and worktags. The admin staff can set up and assist with these. 
   
• Computer Purchases are coordination with DEEPS-IT@brown.edu (selection) and Michael Andal (purchasing). 
   
• Grants: Contact Grace Brion and Michael Andal to begin your grant proposal - the initial information needed is title, dates, and solicitation. Deadlines for proposal submission to the Office of Sponsored Projects (OSP) for review is 6 full business days before the sponsor due date; 3 full days for Step 1 proposals. NOI’s do not require OSP review. 
  • Grace manages the grant submission process in collaboration with OSP, including uploading materials to COEUS (Brown’s grant system) and the sponsor’s system (Fastlane, NSPIRES, etc.). 
  • Dina Egge monitors spending and balances on all awards. Spreadsheets and/or Workday reports are available on request.
  • Michael is the point of contact for subaward management. 
  • For more information, contact Grace Brion and Michael Andal. 

• Pat Davey manages large department events (Graduation, Orientation, Holiday Party, AGU Alumni Reception, Department Picnic, etc.), as well as Grad Review Sessions. 
• Richard Waugh manages Colloquium and programmatic events.
• Mae Jackson manages the DEEPS Events Calendar, and publicizes events to the department, to Brown, and/or to the general public.
• If you're planning a DEEPS event: 
  • Visitor Management – Richard manages visitor travel arrangements, booking a hotel, and visitor travel reimbursements. (NOTE: we are not able to provide visitor parking passes.)
  • Room Reservations and Building Access – Pat can assist with any space needs, room booking, or building access that may be needed for a visitor. (Lauren and Richard also serve as back-up for booking rooms in DEEPS spaces.) 
  • Catering– Contact Richard or Lauren for assistance with ordering or paying for food related to meetings and lunch events. 
  • Media or A/V – Contact the DEEPS-IT Team if you need help with any technical elements at your event. 

• The department uses a number of Listservs to support internal communications, including: 
  • GEO-DEPT@listserv.brown.edu
  • GEO-FACULTY-L@listserv.brown.edu
  • GEO-GRADS-L@listserv.brown.edu
  • GEOUNDERGRADS@listserv.brown.edu (Sign up!) 
• Contact Pat Davey to be added or removed from any DEEPS Listserv, and/or manage your Listserv preferences through listserv.brown.edu. 
• The department's weekly e-newsletter is sent through our Listservs, and is created by Mae Jackson. Anyone in the department may submit content for the e-newsletter by contacting Mae. The e-newsletter is sent on Fridays at 1:00 PM, and the deadline for submissions is the prior Thursday, 4:00 PM. 

• For basic IT needs, troubleshooting, computer selection/purchasing/setup, email DEEPS-IT@brown.edu. 
• Printers, scanner/copier/printer multifunction devices, and computing labs are available throughout both the GeoChem and Lincoln Field buildings – email DEEPS-IT@brown.edu for support. 
• For research computing tasks, debugging issues, programming quandaries, computing approach design, etc., email support@ccv.brown.edu. 

For building issues and Facilities requests such as heating, cooling, etc. first: submit a ticket through Planon (or call 863-7800); second: notify the DEEPS Building Manager Danny Loureiro. 

In the event of a facility–related emergency, call the Service Response Center immediately at (401) 863-7800.

Brown's Facilities Services